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Job Description:
- Follow office workflow procedures to ensure maximum efficiency
- Maintain files and records with effective filing systems
- Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
- Greet and assist visitors when they arrive at the office
- Contribute in the implementation of marketing activities
- Translate from Polish to English when required
- Post Job vacancies
- Attend polish meetings
- Monitor office expenditures and handle all office contracts (rent, service etc.)
- Perform basic bookkeeping activities and update the accounting system
- Deal with customer complaints or issues
- Monitor office supplies inventory and place orders
- Assist in vendor relationship management
Job Requirements:
- Experience as office coordinator or in a similar role
- Excellent English speaking and writing skills
- Knowledge of basic office management systems and procedures
- Outstanding knowledge of MS Office.
- Excellent communication and interpersonal skills
- Organized with the ability to prioritize and multi-task
- Reliable with patience and professionalism
- Working knowledge of office equipment (e.g. scanner)
- Associate’s/College degree; BSc/Ba in business administration or relevant field is a plus